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Arts, Wine, Jazz & Soul Festival Vendor Contract

Saturday, August 12, 2023

12:00 pm to 6:00 pm

Friends-Concord Point Lighthouse

700 Concord Street, Havre de Grace, MD 21078

Download a hardcopy of the contract or complete the online application below:

CLICK HERE TO DOWNLOAD

THE VENDOR CONTRACT FORM

CLICK HERE FOR A COPY

OF THE SITEMAP

Or

COMPLETE AN ONLINE VENDOR CONTRACT:

CONTRACT BETWEEN THE CONTRACT POC (Above) (hereinafter known as VENDOR) and The Havre de Grace Colored School Museum and Cultural Center, Inc. Arts, Wine, Jazz & Soul Fest (hereafter known as THE FESTIVAL) on Saturday, August 12, 2023. Both parties agree as follows:*
VENDOR FEE - Annotate the applicable fee below (see payment options below - Paid by PayPal, Cash App or check on first-come first-served basis):*
1. RESPONSIBILITIES OF THE FESTIVAL is to provide Access ID (Participant Passes for VENDORS and all personnel attending the event). Upon receipt of this Agreement and booth rental fee, THE FESTIVAL will guarantee each approved VENDOR a space at the event. VENDORS are allowed to select their space on a first-come first-served basis the day of the festival.*
2. VENDOR is required to set-up their booth on Saturday, August 12, 2023, between 7:00 AM and 11:00PM or unless other arrangements can be made for an earlier set up date/Time. Teardown may not begin until the conclusion of the event (6:00 PM) on Saturday, August 12, 2023.*
3. Electrical outlets are not available. VENDORS are responsible for arranging for any electrical and phone line requirements for booths at their own expense.*
4. BOOTH(S): 10’X10’ foot space is provided as a first come first come basis. Tables, chairs, and tents are not included. *
5. THE FESTIVAL reserves the right to cancel contracts for items deemed to be obscene, indecent language or illegal. *
6. ALL VENDORS MUST maintain their space in a clean and sanitary condition and dispose of all waste in the provided dumpster before leaving the festival.*
7. VENDOR agrees to operate in accordance with regulations set forth by the State and Federal Agencies and must be individually permitted to operate by the State of Maryland/Harford County.*
8. VENDOR is responsible for paying all applicable federal, state, and local taxes. VENDOR is required, by law, to obtain and display a valid tax certificate if applicable. A copy of such certificate must be on file with THE FESTIVAL.*
9. VENDOR agrees to pay all fines/penalties levied to VENDOR and to reimburse THE FESTIVAL for any fines/penalties levied to THE FESTIVAL because of the VENDOR’S non-compliance with any Federal, Maryland State, or local law including, but not limited to, DEV, OSHA, FCC, DOL, DOH, and EPA.*
10. WINE AND SPIRITS VENDORS agree to allow sampling of their products to individuals with designated armbands and wine glass. The designated armbands and wine glass are provided to individuals that have been pre-screened to meet age requirements. Vendors will not allow sampling or purchasing of their products to anyone without the designated armband and wine glass.*
11. WINE AND SPIRITS VENDORS will allow participants to sample their products first before requiring them to purchase a full glass. *
12. FOOD VENDORS: In order to process your application, all vendors, including those who offer samples of food, must have all necessary Health Department Permits including Food Vending License or Food Truck License and carry your own insurance. For additional information, contact the Harford County Health Department at: https://harfordcountyhealth.com/ for requirements.*
13. FOOD VENDORS: Must have an appropriate Hand Washing Station, including temporary food stands. Please see the link for information: https://www.youtube.com/watch?v=VCFp_3mpGv0*
14. FOOD VENDORS preparing food shall make sufficient plans to dispose of grey water and/or grease through approved methods. Grease and grey water cannot be dumped in trash receptacles, flower beds, drains, grass, etc.*
15. FOOD VENDORS MUST have a separate container for any food trimmings. No grease, cooking oils or leftover food will be dumped in the trash cans or on the grounds AT ALL. Please make plans to carry these items out with you. Food vendors MUST have a protective barrier or receptacle under working areas to catch any grease/oils spills. Violation of this is a direct breach of this agreement. Day of inspections by Harford County Health Dept. will be carried out.*
16. ALL VENDORS – Any support vehicles are not allowed on the grass.*
17. THE FESTIVAL and VENDOR shall remain independent contractors, and nothing contained herein or done pursuant hereto shall be construed to create any relationship of principal and agent or employer and employee between THE FESTIVAL and VENDOR to make joint ventures.*
18. INSURANCE – ALL WINE, SPIRITS, AND FOOD VENDORS must provide proof of Commercial General Liability Insurance for the limits of not less than the following: *
--$1,000,000 Each Occurrence Limit (Bodily Injury and Property Damage) --$500,000 Damage to Rented Premises --$5,000 Med Exp --$1,000,000 Personal and Advertising Injury Limit --$2,000,000 General Aggregate per Project --$2,000,000 Products & Completed Operations Aggregate --$1,000,000 Liquor Liability (Wine and Spirit vendors only) The Certificate of Insurance (COI) must be emailed to [email protected] on or before June 24, 2023. List the following as additional insured: The Havre de Grace Colored School Museum and Cultural Center, Inc., 555 Alliance Street, Havre de Grace, Maryland 21078 Friends-Concord Point Lighthouse 700 Concord Street, Havre De Grace, MD 21078
19. Although HCSMCC does not endorse any specific insurance carrier, vendors have found affordable festival policies at Artisan, Crafters and Tradesman Insurance. *
20. Upon submitting this vendor application/agreement form, I hereby agree that I have read and understood the terms laid out in this Vendor Application Form. I certify that I have the legal right to bind the above-mentioned company into this agreement. Furthermore, I agree to be legally bound by this online agreement.
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Retail/Artist/Crafts Vendor Fee
$75.00
Wine and Spirit Vendor Fee
$100.00
Food Vendor Fee
$150.00

Payments are also accepted by:


Cash App: $coloredschool 

443-939-0366


Or mail checks payable to: HCSMCC

Address: The Havre de Grace Colored School, 555 Alliance Street, Havre de Grace, Md 21078

The Havre de Grace Colored School Museum and 

Cultural Center, Inc.

(443) 939-0366

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