Shopping Cart
Your Cart is Empty
There was an error with PayPalClick here to try again
CelebrateThank you for your business!You should be receiving an order confirmation from Paypal shortly.Exit Shopping Cart

Arts, Wine & Jazz Fest Vendor Contract

Saturday, August 13, 2022

12:00 pm to 6:00 pm

Susquehanna Lock House Museum

817 Conesteo St, Havre De Grace, MD 21078

1. RESPONSIBILTIES OF THE FESTIVAL is to provide Access ID (Participant Passes for personnel necessary to staff VENDOR’S booth(s)). The VENDOR must provide the number of participants in advance. Upon receipt of this Agreement and booth rental fee, THE FESTIVAL shall provide a booth space site assignment to VENDOR prior to the start of the festival.
2. VENDOR is required to set-up their booth on Saturday, August 13, 2022, between 9:00 AM and 11:00 PM or unless other arrangements can be made for earlier set up date. Teardown may not begin until the conclusion of the event (6:00 PM) on Saturday, August 13, 2022. Electrical outlets are not available. VENDORS are responsible for arranging for any electrical and phone line requirements for booths at their own expense.*
3. BOOTH(S): 10’X10’ feet space is provided as a first come first come basis. Tables, chairs, and tents are not included. *
4. THE FESTIVAL reserves the right to cancel contracts for items deemed to be obscene, indecent language or illegal. *
5. ALL VENDORS MUST maintain their space in a clean and sanitary condition and dispose of all waste in the provided dumpster before leaving the festival.*
6. VENDOR agrees to operate in accordance with regulations set forth by the State and Federal Agencies and must be individually permitted to operate by the State of Maryland*
7. VENDOR is responsible for paying all applicable federal, state, and local taxes. VENDOR is required, by law, to obtain and display a valid tax certificate if applicable. A copy of such certificate must be on file with THE FESTIVAL.*
8. VENDOR agrees to pay all fines/penalties levied to VENDOR and to reimburse THE FESTIVAL for any fines/penalties levied to THE FESTIVAL because of the VENDOR’S non-compliance with any Federal, Maryland State, or local law including, but not limited to, DEV, OSHA, FCC, DOL, DOH, and EPA.*
9. WINE AND SPIRITS VENDORS agree to allow sampling of their products to individuals with designated armbands. The designated armbands are provided to individuals that have been pre-screened to meet age requirements. Vendors will not allow sampling or purchasing of their products to anyone without the designated armband.*
10. WINE AND SPIRITS VENDORS will not pour full sample glasses of their product unless specifically requested by the customer*
11. FOOD VENDORS: In order for your application to be processed, you must have a Food Vending License or Food Truck License and carry your own insurance.*
12. FOOD VENDORS, including those who offer samples of food, will be required to have their Health Department Permits and Hand Washing Station. You must have a Temporary Food Service License through the Bureau of Environmental Health. For further information, please contact: Bureau of Environmental Health. Phone: (443) 643-0300*
13. VENDOR preparing food shall make sufficient plans to dispose of grey water and/or grease through approved methods. Grease and grey water cannot be dumped in trash receptacles, flower beds, drains, grass, etc.*
14. FOOD VENDORS MUST have a separate container for any food trimmings. No grease, cooking oils or leftover food will be dumped in the trashcans or on the grounds AT ALL. Please make plans to carry these items out with you. Food vendors MUST have a protective barrier or receptacle under working areas to catch any grease/oils spills. Violation of this is a direct breech of this agreement. Day of inspections by Harford County Health Dept. will be carried out.*
15. Any support vehicles required by the VENDOR must be parked in the appropriate lot as designated by the FESTIVAL management.*
16. THE FESTIVAL and VENDOR shall remain independent contractors, and nothing contained herein or done pursuant hereto shall be construed to create any relationship of principal and agent or employer and employee between THE FESTIVAL and VENDOR to make joint ventures.*
17. INSURANCE – ALL WINE, SPIRITS, AND FOOD VENDORS must provide proof of Commercial General Liability Insurance for the limits of not less than the following: Commercial General Liability Insurance $1,000,000 Each Occurrence Limit (Bodily Injury and Property Damage) $500,000 Damage to Rented Premises $5,000 Med Exp $1,000,000 Personal and Advertising Injury Limit $2,000,000 General Aggregate per Project $2,000,000 Products & Completed Operations Aggregate $1,000,000 Liquor Liability (Wine and Spirit vendors only) The Certificate of Insurance (COI) must be emailed to [email protected] on or before July 24, 2022. List the following as additional insured: The Havre de Grace Colored School Museum and Cultural Center, Inc. 555 Alliance Street Havre de Grace, Maryland 21078 Lock House Museum 817 Conesteo Street Havre de Grace, Maryland 21078 Although HCSMCC does not endorse any specific insurance carrier, vendors have found affordable festival policies at Artisan, Crafters and Tradesman Insurance. Call if you have any questions or concerns (443) 939-0366.*
18. VENDOR, its affiliated companies, and subsidiaries, agree to be responsible for, and to defend, hold harmless, and indemnify, THE FESTIVAL, The Havre de Grace Colored School Museum and Cultural Center, Inc., the Susquehanna Lock House Museum, the City of Havre de Grace, and their affiliated companies, and their agents, servants, officers, including reasonable attorney’s fees, of liability whether by reason of injury (including death) to the person or property of another or otherwise arising in connection with this Agreement, excepting only claims based upon THE FESTIVAL’S sole negligent or intentional acts.*
19. Upon submitting this vendor application/agreement form, I hereby agree that I have read and understood the term laid out in this Vendor Application Form. I certify that I have the legal right to bind the above-mentioned company into this agreement. Furthermore, I agree to be legally bound by this online agreement.*
This site uses Google reCAPTCHA technology to fight spam. Your use of reCAPTCHA is subject to Google's Privacy Policy and Terms of Service.

Thank you! Your message was sent successfully.
Retail/Artist/Crafts Vendor Fee
Wine and Spirit Vendor Fee
Food Vendor Fee

Payments are also accepted by:

Cash App: $coloredschool

Or mail checks payable to: HCSMCC

Address: The Havre de Grace Colored School, 555 Alliance Street, Havre de Grace, Md 21078